Commissioners Court - March 22,2016

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 22th day of March, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Adopt a Proclamation declaring March 24, 2016 as World TB Day. INGALSBE/GARZA/BARRERA

31376

2. Presentation from Court Appointed Special Advocates of Central Texas (CASA).  COBB

Agenda Item #2 - CASA Presentation

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

3. Approve payments of county invoices.  HERZOG

31377

5. Approve transfer request for one (1) 2006 Honda motorcycle from the Hays County Sherriff’s Office to the Hays County Constable, Pct. 4 Office.  WHISENANT/HOOD

4. Approve Commissioners Court Minutes of March 15, 2016.  COBB/GONZALEZ

31379

6. Approve the appointment of Lisa Garza to the Hays County Child Protective Board.  COBB

31380

7. Authorize the County Judge to sign a Grant Adjustment Notice from the Texas Department of Public Safety, Homeland Security Grant Program (HSGP) for additional funds in the amount of $3,396.78.  COBB/HAUFF

31381

8. Authorize purchase of a 2016 Schwarze Roadpatcher and amend the budget accordingly.  COBB/BORCHERDING

31382

9. Approve the appointment of the following individuals to the Hays County Development District #1; David Inman, Shawn Connolly, Kevin Pogue, David Reynolds and Mike McKinney.  WHISENANT

31383

10. Accept a donation for the Constable Precinct 3 office in the amount of $500.00 from the Wimberley Merchants Association, place it in line item 001-637-00.5206, and amend the budget accordingly.  CONLEY/AYRES

31384

11. Authorize the Transportation Department to purchase a replacement backhoe and amend the budget accordingly.  COBB/BORCHERDING

31385

12. Authorize the Local Health Department to purchase a Two Sided Expandable Shelter, Model # S-786/G and amend the budget accordingly.  COBB/GARZA

31386

13. Authorize Development & Community Services to add a telephone allowance effective March 14, 2016 for the Environmental Health Specialist, slot 3 per the data request form and amend the budget accordingly.  COBB/GARZA

31387

14. Authorize the Fire Marshal to accept LEOSE Funds distributed from the State Comptroller and amend the budget accordingly.  COBB

31388

ACTION ITEMS

ROADS

15. Discussion and possible action to authorize the County Judge to execute a Supplemental Agreement No. 4 to the Professional Services Agreement with Reynolds, Smith and Hills CS, Inc. for the FM 1626 North construction management project as part of the Pass-Through Finance Program in Hays County, increasing the Compensation Cap by $60,000.00 from $2,500,000.00 to $2,560,000.00.  JONES

31389

16. Dscussion and possible action to accept fiscal surety for street and drainage improvements for Great Hills Section 6 in the amount of $919,628.99 (Letter of Credit No. 20160519).  JONES/BORCHERDING

31390

17. Discussion and possible action to ratify and authorize the County Judge to execute Supplemental No. 2 for Work Authorization No. 1 with HNTB Corporation for the Proposition 12 Project CSJ 0016-02-133, IH-35 Improvements at FM1626 & FM150.  JONES/BORCHERDING

31391

18. Discussion and possible action to ratify and authorize the County Judge to execute Supplemental No. 2 for Work Authorization No. 2 with HNTB Corporation for the Proposition 12 Project CSJ 0016-02-134, IH-35 Improvements at FM 2001.  JONES/BORCHERDING

31392

19. SUB-451 Replat of Lot 6, Green Acres Subdivision (2 lots). Discussion and possible action to approve final plat; hold a public hearing.  CONLEY/HAIRELL

31393

MISCELLANEOUS

20. 9:30 AM, Presentation and discussion regarding the Criminal Justice System Update and Jail Facility Assessment completed by GMJ and associates. CONLEY/INGALSBE

Agenda Item #20 - Criminal Justice System Report

Agenda Item #20 - Presentation

21. Discussion and possible action to authorize the County Judge to execute an Electronic Recycling Agreement between Hays County and R3 Recycling, related to recycling of surplus electronic equipment held by the Information Technology Department.  COBB/MCGILL

31394

22. Discussion and possible action to authorize the County Judge to execute an Assessment and Collection Agreement between Hays County and the Hays County Development District No. 1, related to the assessment and collection of property taxes under Chapter 6 of the Property Tax Code.  WHISENANT/CARAWAY

31395

23. Discussion and possible action regarding Hays County’s membership in the Lone Star Rail District.  CONLEY

31396

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

24. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code:  consultation with counsel and deliberation regarding all individual positions within the Hays County Emergency Management and Fire Marshal offices.  Possible action may follow.  COBB

31397

25. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along RM12 in Pct 3. Possible action to follow in open court.  CONLEY

Executive Session #25

26. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code:  consultation with counsel and deliberation regarding all individual positions within the Hays County AgriLife Extension Office.  Possible action may follow.  COBB

31398

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

27. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  COBB/CUTLER

Agenda Item # 27- Jail Report Population

28. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/CHAMBERS

Agenda Item # 28- Burn Ban

29. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  COBB

Agenda Item # 29 - Road Bond Projects

ADJOURNMENT

Posted by 5:00 o'clock P.M. on the 18th day of March, 2016 COMMISSIONERS COURT, HAYS COUNTY, TEXAS ______________________________________________ CLERK OF THE COURT Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge’s Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.

24. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code:  consultation with counsel and deliberation regarding all individual positions within the Hays County Emergency Management and Fire Marshal offices.  Possible action may follow.  COBB

25. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along RM12 in Pct 3. Possible action to follow in open court.  CONLEY

26. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code:  consultation with counsel and deliberation regarding all individual positions within the Hays County AgriLife Extension Office.  Possible action may follow.  COBB




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.