Commissioners Court - March 8,2016

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 8th day of March, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Presentation by Dan Wegmiller of Specialized Public Finance Inc. regarding Hays County’s recent bond refunding.  COBB

Agenda Item #1 - Presentation

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

2. Approve payments of county invoices.  HERZOG

31348

3. Approve Commissioners Court Minutes of February 23, 2016.  COBB/GONZALEZ

31349

4. Approve Utility Permits. COBB/BORCHERDING

31350

5.Au thorize the County Judge to execute the Subaward Agreement with Texas State University for grant funds for the County’s participation in the Advanced Law Enforcement Rapid Response Training (ALERRT) program in the amount of $76,235.00

31351

6. Authorize the County Judge to execute Resolution and submit a grant application to the Office of the Governor, Homeland Security Grants Division in the amount of $94,800.00 for the project entitled "Hays County SWAT Night Vision - 3028801." COBB/SMITH/HAUFF

31352

7. Authorize the County Judge to execute Resolution and submit a grant application to the Office of the Governor, Homeland Security Grants Division in the amount of $294,150.00 for the project entitled "Hays County SWAT Bearcat - 3027501." COBB/SMITH/HAUFF

31353

8. Authorize the County Judge to execute Resolution and submit a grant application to the Office of the Governor, Homeland Security Grants Division in the amount of $145,696.17 for the project entitled "Hays County SWAT Type 1 Advancement - #3028501". COBB/SMITH/HAUFF

31354

9. Authorize the County Judge to execute Resolution and submit a grant application to the Office of the Governor, Homeland Security Grants Division in the amount of $62,554.71 for the project entitled "Hays County School Safety Advancement - #3028401". COBB/SMITH/HAUFF

31355

10. Authorize the County Judge to execute Resolution and submit a grant application to the Office of the Governor, Homeland Security Grants Division in the amount of $87,500 for the project entitled "Hays County Rescue Taskforce Response Gear - #3028701". COBB/SMITH/HAUFF

31356

11. Approve specifications for RFP 2016-P06 Depository Proposal and authorize Purchasing to solicit for proposal and advertise. COBB/MAIORKA/RICHEY/TUTTLE

31357

12. Authorize the County Judge to sign a Grant Adjustment Notice from the Texas Department of Public Safety, Homeland Security Grant Program (HSGP) to extend the Grant Term. COBB/HAUFF/SMITH

31358

13. Approve out of state travel for Director Erica Carpenter and Emergency Tele-Communicator Lead Melissa Pina to attend the Navigator IAED Conference in Washington, DC. COBB/CUTLER

31359

14. Authorize General Counsel to take any actions and to sign any and all documents incidental to the acquisition of approximately 110 acres of land from The Trust for Public Land, and to recognize that the closing date has moved to March 11, 2016. CONLEY/GARZA

31360

ACTION ITEMS

ROADS

15. Discussion and possible action to consider the acceptance of a revegetation bond for areas in the ROW of Bush Ranch subdivision, Ph. 3, Sec. 1. WHISENANT/BORCHERDING

31361

16. Discussion and possible action to authorize the County Judge to execute an Interlocal Agreement for Roadway/Drainage Repair and Maintenance between Hays County and the City of Kyle. INGALSBE

31362

17. Discussion and possible action to authorize the County Judge to approve the awarding of bids received for the FM 1626 South Project from the Hays County Pass Through Financing Program to the lowest bid in the amount of $20,562,622.32 from Sterling Construction Company, Inc. dba Sterling Delaware Holding Company, Inc. (“Texas Sterling”) contingent upon concurrence and approval from TxDOT. JONES/MAIORKA

31363

SUBDIVISIONS

18. SUB-514 Amending Plat of Lots 231 & 232, Woodcreek Section 9B (2 lots). Discussion and possible action to consider a variance from Table 705.05.01 of the Hays County Development Regulations and approve final plat. CONLEY/HAIRELL

31364

19. Call for a public hearing on March 22, 2016 to discuss final plat approval of the Replat of Lot 6, Green Acres Subdivision. CONLEY/HAIRELL

31365

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

20. Executive Session pursuant to Section 551.071 of the Texas Government Code: consultation with counsel regarding Collective Bargaining. Possible action to follow. COBB

Agenda Item #20 - Executive Session

21. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along FM 150. Possible action to follow in open court. JONES/WHISENANT

Agenda Item #21 - Executive Session

22. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange or value of Right of Way along Post Road in Pct 4. Possible action to follow in open court. WHISENANT

Agenda Item #22 - Executive Session

23. Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: consultation with counsel and deliberation regarding economic development negotiations associated with Project Ultra. Possible action may follow in open court.  COBB

Agenda Item #23 - Executive Session

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

24. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  COBB/CUTLER

Agenda Item #24 - Jail Population

25. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/CHAMBERS

Agenda Item #25 - Burn Ban

26. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  COBB

Agenda Item #26 - Road Bond Projects

ADJOURNMENT

Posted by 5:00 o'clock P.M. on the 4th day of March, 2016

COMMISSIONERS COURT, HAYS COUNTY, TEXAS






______________________________________________
CLERK OF THE COURT

Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings.  To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge’s Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made.  While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received.  Braille is not available.




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.