Commissioners Court - February 2,2016

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 08:30 A.M. on the 2th day of February, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Adopt a proclamation declaring January 2016 as Hays County Crime Stoppers month.  COBB

31277

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

2. Approve payments of county invoices.  HERZOG

31278

3. Approve Commissioners Court Minutes of January 26, 2016.  COBB/GONZALEZ

31279

4. Authorize the County Judge to execute a renewal Agreement between Hays County and LexisNexis related to legal research for the Hays County Sheriff’s Office. COBB/CUTLER

31280

5. Approve the recommendation and selection of Dannenbaum Engineering Company as the most qualified firm in response to RFQ 2016-P04, Posey Road Corridor Study and authorize staff to negotiate contract.  INGALSBE/MAIORKA/BORCHERDING

31281

6. Authorize Commercial OSSF Permit at 1910 B Centerpoint Rd, San Marcos, Texas. INGALSBE/MCINNIS

31282

7. Ratify the installation of replacement Tilt-Zoom cameras at the Juvenile Detention Center and amend the budget accordingly. COBB/LITTLEJOHN

31283

8. Ratify the County Judge’s execution and submission of the Emergency Management Performance Grant (EMPG) renewal application to the Texas Department of Public Safety, Division of Emergency Management for up to $42,007.52. COBB/SMITH/HAUFF

31284

8. Ratify the County Judge’s execution and submission of the Emergency Management Performance Grant (EMPG) renewal application to the Texas Department of Public Safety, Division of Emergency Management for up to $42,007.52. COBB/SMITH/HAUFF

9. Authorize the Constable Precinct 1 to purchase a Bullet Proof Vest from the City of Luling for the new Deputy Constable position. COBB/PETERSON

31285

10. Approve the reappointment of Joe Papick, Julia Ramsey New, Anna Ve Farr and Ed Silliman to the Hays County Child Board for additional three year term. COBB

31286

ACTION ITEMS

ROADS

11. Discussion and possible action to consider the acceptance of road construction and drainage improvements, release of the fiscal surety for construction, and acceptance of the maintenance bonds  (Maintenance Bond No. K08774237 in the amount of $3,393,456.08 and Maintenance Bond No. K09232941 in the amount of $120,000) for a 2-year period for Caliterra Subdivision, Ph. 1, Sec. 3 and Ph.1, Sec. 4. WHISENANT/BORCHERDING

31287

SUBDIVISIONS

12. SUB-505 Medlin Creek Meadows (3 Lots).  Discussion and possible action to approve preliminary plan. WHISENANT/HAIRELL

31288

13. SUB 476- Ranchitos of Buda (6 Lots).  Discussion and possible action to approve final plat. JONES/HAIRELL

31289

14. Discussion and possible action to adopt a policy allowing administrative variances to platting procedures for parcels affected by right of way acquisition. COBB/MCINNIS/HAIRELL

31290

MISCELLANEOUS

15. Discussion and possible action to appoint JB Kolodzey to serve as a representative on Emergency Services District #2. JONES

31291

16. Discussion and possible action to approve an agreement with the Caldwell, Comal, and Hays County Community Supervision and Corrections Department (CSCD) for the management of a Personal Bond Office. COBB

31292

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

20. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  COBB/CUTLER

Agenda Item # 20 - Jail Report

21. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/CHAMBERS

Agenda Item # 21 - Burn Ban

22. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  COBB

Agenda Item # 22 - Road Bond Projects

ADJOURNMENT

Posted by 5:00 o'clock P.M. on the 29th day of January, 2016 COMMISSIONERS COURT, HAYS COUNTY, TEXAS ______________________________________________ CLERK OF THE COURT Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.

17. Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: consultation with counsel and deliberation regarding economic development negotiations associated with Project Ultra. Possible action may follow in open court. COBB

Executive Session Item #17

18. Executive Session pursuant to 551.071 of the Texas Government Code: consultation with counsel regarding all pending and/or contemplated litigation involving Hays County. Possible action may follow. COBB

Executive Session Item #18

19. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange, lease or value of real property owned by Hays County. Possible action to follow in open court. COBB

Executive Session Item #19

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.