Commissioners Court - December 15,2015

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 08:30 A.M. on the 15th day of December, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Presentation of a donation to CASA.  COBB

Agenda Item #1

2. Presentation of Hays County Service Awards. COBB/BAEN

Agenda Item #2

3. Presentation on the Hays County-Texas Department of Transportation Partnership Program FM 150 West Character Plan project. WHISENANT/CONLEY

Agenda Item #3

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

Public Comment

3. Presentation on the Hays County-Texas Department of Transportation Partnership Program FM 150 West Character Plan project. WHISENANT/CONLEY

4. Approve payments of county invoices.  HERZOG

31165

5. Approve Commissioners Court Minutes of December 8, 2015.  COBB/GONZALEZ

31166

6. Authorize the Sheriff’s Office Community Outreach Division accept a donation of $700.00 from Thermon Manufacturing Company and amend the budget accordingly. COBB/CUTLER

31167

7. Authorize two Commercial OSSF Permit at 5401 Fitzhugh Rd., Dripping Springs, TX.  WHISENANT/MCINNIS

31168

8. Approve out of state travel for Crime Analyst Ashley Greenfeather to attend the Foundation of Intelligence Analysis training in Sacramento, California. COBB/CUTLER

31169

9. Authorize Commissioner Conley to execute Supplemental No. 1 to the HDR Engineering, Inc. Professional Services Agreement for the Centerpoint Road preliminary planning and route study project. CONLEY

31170

10. Authorize the County Judge to execute a Business Associate Agreement with Shred-it USA, LLC for shredding services at the Local Health Department.  COBB/GARZA

31171

11. Ratify the County Judge’s execution of Right of Entry Agreements for FEMA to enter upon Hays County Properties. COBB/SMITH

31172

12. Approve Utility Permits. COBB/BORCHERDING

31173

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

13. Ratify The County Judge’s execution of an agreement with Pictometry International Corp. for aerial imagery of the Blanco River Areas affected by the Memorial Day 2015 flood.    COBB/GARZA

31174

14. Amend the Building Maintenance budget for repairs at the Hays County Government Center as recommended after a comprehensive risk analysis.  COBB/GARZA

31175

15. Ratify the purchase and installation of an AV Sound System and components for the Courthouse and amend the budget accordingly.  COBB/GARZA

31176

16. Amend various departmental budgets in preparation for the County’s FY2015 year-end process. COBB/HERZOG

31177

17. Authorize Commissioner Conley to execute Supplemental No. 4 to Work Authorization No. 1 of HDR Engineering, Inc. Professional Services Agreement for program management services on the Priority Road Bond Program. CONLEY/WHISENANT

31178

ACTION ITEMS

ROADS

18. Discussion and possible action to consider the acceptance of road construction and drainage improvements, release of the construction bond, and acceptance of the maintenance bond for a 3-year period for Reunion Ranch subdivision, Ph. 2, Sec. 3. WHISENANT/BORCHERDING

31179

19. Discussion and possible action to authorize County Judge to accept a right of way dedication deed for property owned by Sunfield MUD #4 and on behalf of Hays County to add all or a portion of Overpass Road to the County’s roadway system from the Overpass Road/FM 2001 intersection to existing FM 2001 at Station 93+65.63. JONES

31180

20. Discussion and possible action to call for a public hearing on January 5, 2016 to establish a "No Parking" zone on the western segment of Suffield Drive ROW, from the northbound IH-35 frontage road eastward to the second intersection with Circle Drive. JONES/BORCHERDING

31181

SUBDIVISIONS

21. SUB 406- Pinkerton Addition (1 Lot).  Discussion and possible action to approve final plat. CONLEY/HAIRELL

31182

22. SUB-489 Shadow Creek Phase 11 Section 1 (1 lot). Discussion and possible action to approve final plat. WHISENANT/HAIRELL

31183

MISCELLANEOUS

23. Discussion and possible action to authorize the County Judge to sign Resolution and submit a grant application to the Capital Area Council of Governments (CAPCOG), Regional Solid Waste Grant Program, for $25,329.00. WHISENANT/GARZA/HAUFF

31184

24. Discussion and possible action to authorize an intergovernmental transfer of $215,064.92 for Central Texas Medical Center as part of the Texas Healthcare Transformation and Quality Improvement Program (1115 Waiver). COBB

31185

25. Discussion and possible action to call for a public hearing on January 19, 2016 to hear and finalize changes to the Hays County Food Establishment Regulations; discussion with staff regarding proposed changes to the Hays County Food Establishment Regulations. COBB/MCINNIS

31186

26. Discussion and possible action on the purchase of Workers’ Compensation Insurance. INGALSBE/BAEN

31187

27. Discussion and possible action to authorize the Sheriff’s Office to purchase a new control panel system for the Jail Facility and amend the budget accordingly. COBB/CUTLER

31188

28. Discussion and possible action to authorize the Justice of the Peace, Precinct 5 to promote Justice Clerk, slot 0855-013 to the vacant Justice Court Administrator, slot 0860-006 at the 25th percentile. JONES/CARY

31189

29. Discussion and possible action to set a place, date, and time for a public hearing to consider the petition for the creation of Emergency Services District No. 9 in accordance with Chapter 775 of the Texas Health and Safety Code. COBB

31190

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

31. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  COBB/CUTLER

Jail Population

32. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/CHAMBERS

Burn Ban

33. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  COBB

Roads

ADJOURNMENT

4. Approve payments of county invoices.  HERZOG

30. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange, or value of real property damaged by the 2015 floods in Hays County. COBB/INGALSBE

Executive Session

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.