Commissioners Court - October 20,2015

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 08:30 A.M. on the 20th day of October, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Presentation of Certificate of Achievement for Excellence in Financial Reporting to the Hays County Auditor’s office, from the Governmental Finance Officers Association.  COBB

Agenda Item #1

2. Proclamation declaring November 1st-7th, 2015 as Higher Education Act 50th Anniversary Commemoration Week.  COBB

31050

3. Presentation of Retirement Gift to Rebecca Herring, R.N. INGALSBE/GARZA

Agenda Item #3

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

4. Approve payments of county invoices.  HERZOG

31051

5. Approve Commissioners Court Minutes of October 13, 2015.  COBB/GONZALEZ

31052

6. Authorize Institutional OSSF Permit at 904 Canyon Wren, Buda, TX. JONES/MCINNIS

31053

7. Authorize Institutional OSSF Permit at 18059-A FM 1826, Driftwood, TX. WHISENANT/MCINNIS

31054

8. Authorize the District Attorney’s Office to establish a Petty Cash Fund per Local Government Code 130.909 in order to compensate hostile witnesses to appear in Court for testimony per the Texas Civil Practice & Remedy Code 22.001. COBB/MAU

31055

9. Authorize the Justice of the Peace, Precinct 2 to install glass partitions in their main lobby area for the Justice Clerk’s workspace and amend the budget accordingly. JONES/SMITH

31056

10. Authorize the Hays County Auditor’s Office to conduct the audit required by Article 59.06 of the Texas Code of Criminal Procedure for the Hays County Criminal District Attorney’s Chapter 59 Asset Forfeiture Funds for Fiscal Year 2015 and for future Fiscal Years. COBB/MAU/HERZOG

31057

11. Approve specifications for RFQ 2016-P01 Request for Qualifications for Energy Services Companies for Performance Contracting and authorize Purchasing Manager to solicit for proposal and advertise. CONLEY/MAIORKA/HERZOG/GARZA

31058

12. Approve specifications for RFQ 2016-P02 Request for Qualifications for Professional Engineering Services on An As Needed Basis and authorize Purchasing Manager to solicit for qualifications and advertise. COBB/MAIORKA/HERZOG/BORCHERDING

31059

13. Approve specifications for RFQ 2016-P03 Request for Qualifications for Professional Land Surveying Services on An As Needed Basis and authorize Purchasing Manager to solicit for qualifications and advertise. COBB/MAIORKA/HERZOG/BORCHERDING

31060

14. Authorize the Juvenile Probation department to add a telephone allowance effective October 1, 2015 for JPO slot 0975-005 per the data request form and amend the budget accordingly. COBB/WILLIAMS

31061

15. Authorize payment, on a month-to-month basis, the corrected lease rate of $3,855 per month for the Precinct 3 office lease between Hays County and J.M. Kirkpatrick Enterprises, Inc. CONLEY

31062

ACTION ITEMS

SUBDIVISIONS

16. SUB-284 Swallowed Hook Subdivision (2 lots). Discussion and possible action to approve final plat. CONLEY/HAIRELL

31063

MISCELLANEOUS

20. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  COBB/CUTLER

Jail Population

21. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/CHAMBERS

Burn Ban

22. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  COBB

Roads

17. Discussion and possible action to approve a new Wrecker Policy for use by the Hays County Sherriff’s Office. COBB

31064

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

18. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with Counsel and deliberation related to Right of Way acquisition on or near Ranch Road 12 in Precinct 3.  No action is contemplated for this Item. CONLEY

Executive Session

19. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding the performance and duties of the Veterans Service Officer, Fire Marshall, Emergency Management Coordinator, IT Director, Human Resources Director, Transportation Director, General Counsel, Elections Administrator, Development and Community Services Director, and Grants Administrator. COBB

Exec. Session - Dept. Heads

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.