Commissioners Court - October 13,2015

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 08:45 A.M. on the 13th day of October, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Presentation on long term recovery by the Blanco River Regional Recovery Team. COBB/CONLEY/SMITH

Agenda Item #1

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

2. Approve payments of county invoices.  HERZOG

31015

3. Approve Commissioners Court Minutes of September 29, 2015.  COBB/GONZALEZ

31016

4. Authorize the County Judge to execute applications for participation in the Texas 1033 Surplus Property Program with the office of Hays County Constable David Peterson, Precinct 1. INGALSBE/PETERSON

31017

5. Adopt a resolution nominating Luanne Caraway as a candidate for the Central Appraisal District Board of Directors. COBB

31018

6. Approve out of state travel for the Emergency Preparedness Coordinator for the PPHR Fall 2015 review meeting, October 13th through 15th in Denver, Colorado. COBB/GARZA

31019

7. Authorize the Sheriff’s Office to accept a donation of a motorcycle helmet from Kent Powersports of Austin Honda, a value of $450.00 and amend the budget accordingly. COBB/CUTLER

31020

8. Approve Constable Precinct 3 to accept a donation in the amount of $1,000.00 From VFW Post 6441 and place it in line 001-637-00.5206 and amend the budget accordingly. CONLEY/AYRES

31021

9. Approve out of state travel for Kharley Smith to attend the International Association of Emergency Managers 2015 Conference in Clark County, NV November 14-18, 2015. COBB/SMITH

31022

10. Approve Utility Permits. COBB/BORCHERDING

31023

11. Accept a donation in the amount of $5,000.00 from KVUE and The Community Foundation for flood recovery and restoration at 5 Mile Dam Complex and amend the budget accordingly. WHISENANT/GARZA

31024

12. Approval to hold an Auction with Rene Bates Auctioneers, Inc. to dispose of surplus property pursuant to TLGC 263.152. COBB/MAIORKA/HERZOG

31025

13. Authorize the County Judge to execute a Resolution and submit a grant application to the Texas Indigent Defense Commission for up to $125,002.00. COBB/HAUFF

31026

14. Authorize the county Judge to accept an award from the Bureau of Justice Assistance (BJA) for the FY2015 State Criminal Alien Assistance Program (SCAAP) in the amount of $47,154.00. COBB/CUTLER/HAUFF

31027

15. Authorize the County Judge to execute a Supplemental Agreement No. 1 to the Professional Service Agreement with Kennedy Consulting, Inc. for professional engineering services on the FM 110 Middle (SH80-FM621) project in Hays County increasing the Compensation Cap from $1,119,406.90 to $1,224,228.10. INGALSBE

31028

16. Authorize the County Judge to execute a Supplemental Agreement No. 3 to the Professional Services Agreement with Reynolds, Smith and Hills CS, Inc. for the FM 1626 North construction management project as part of the Pass-Through Finance Program in Hays County, increasing the Compensation Cap by $40,000.00 from $2,460,000.00 to $2,500,000.00. JONES

31029

17. Authorize payment of $5,043.49 to DB Life Safety Services for an annual fire suppression system inspection in which no purchase order was obtained. COBB/GARZA

31030

18. Authorize Commercial OSSF Permit at 150 Brownson Road, Driftwood, TX. WHISENANT/MCINNIS

31031

19. Authorize the County Judge to execute an amendment to the healthcare program service contract with Hays County Jail and Correct Care Solutions.  COBB/CUTLER

31032

20. Authorize the renewal of the Professional Service Agreement between Dr. Chamalee Weertunge and Hays County Local Health Department for services related to the HCLHD - TB program effective October 1, 2015. INGALSBE/GARZA

31033

21. Authorize Institutional OSSF Permit at 13127 Fitzhugh Road, Austin, TX. WHISENANT/MCINNIS

31034

22. Authorize the County Judge to execute a renewal contract with Tina Marie Harris-Torres, Pharm D to provide pharmacy services to the Hays County Local Health Department. INGALSBE/GARZA

31035

23. Authorize the District Attorney’s Office to purchase two new scanners and amend the budget accordingly. COBB/MAU

31036

24. Re-establish the County Clerk’s Deputy Clerk II, slot 0454-011 position that was re-graded to a Lead Position during the budget process will remain as a Clerk II grade 108 effective 10/1/15. COBB/GONZALEZ

31037

25. Authorize the office of Human Resources to execute a Liability Contribution and Coverage Declarations form regarding liability coverage provided by the Texas Association of Counties Risk Management Pool. COBB

31038

26. Authorize the County Judge to execute a 1st Amended and Restated Interlocal Agreement for Road Repair and Maintenance between Hays County and the City of Wimberley. CONLEY

31039

ACTION ITEMS

SUBDIVISIONS

28. Discussion and possible action to authorize the District Attorney’s Office to convert the vacant Administrative Assistant III position, slot 0271-008 grade 110 to an Investigator position, grade 113 at the 25th percentile effective November 1, 2015. COBB/MAU

31041

33. Discussion and possible action to accept the recommendations of the Benefits Committee for the 2016 medical plans. COBB/INGALSBE/BAEN

31046

27. SUB-284 Swallowed Hook Subdivision (2 lots). Discussion and possible action to approve preliminary plan. CONLEY/HAIRELL

31040

MISCELLANEOUS

29. Discussion and possible action to authorize General Counsel to secure Commercial General Liability and Excess Liability insurance related to the Gay Ruby Dahlstrom Nature Preserve at Dahlstrom Ranch. JONES/KENNEDY

31042

30. Discussion and possible action to appoint Commissioner Debbie Gonzales Ingalsbe to the Greater San Marcos Partnership (GSMP) Board of Directors representing Hays County. CONLEY

31043

31. Discussion and possible action to authorize the County Judge to execute an agreement with the City of Wimberley regarding subdivision and development regulation in the extraterritorial jurisdiction of Wimberley, pursuant to HB1445 (2001). CONLEY/MCINNIS/GARZA

31044

32. Discussion and possible action to extend Precinct 3 lease in Wimberley. CONLEY

31045

34. Discussion and possible action to grant a discretionary exemption of the competitive bidding procedures pursuant to TLGC 262.024 (a) (1), (2) or (3) for the Post Road/Blanco River temporary bridge. WHISENANT/BORCHERDING

31047

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

35. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange, or value of real property related to acquisition in Wimberley for the Precinct 3 Office in Hays County. Possible action to follow in open court. CONLEY

31048

36. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange, or value of real property related to Right of Way acquisition and related cost on or near Fischer Store Road and Haschke Road in Hays County. Possible action may follow in open court. CONLEY

31049

37. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding the performance and duties of the Veterans Service Officer, Fire Marshall, Emergency Management Coordinator, IT Director, Human Resources Director, Transportation Director, General Counsel, Elections Administrator, Development and Community Services Director, and Grants Administrator. COBB

Exec. Session - Dept. Heads

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

38. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  COBB/CUTLER

Jail Population

39. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/CHAMBERS

Burn Ban

40. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  COBB

Agenda Item #40

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.