Commissioners Court - September 15,2015

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 08:30 A.M. on the 15th day of September, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Presentation of Distinguished Service Award from Texas Historical Commission to the Hays County Historical Commission. COBB/JOHNSON

Agenda Item #1 - Presentation

2. Proclamation declaring the week of September 17th -September 23rd as Constitution Week. CONLEY

30936

3. Adopt a proclamation declaring Tuesday, October 6, 2015 as National Night Out 2015. COBB/CUTLER

30937

4. Proclamation recognizing September 19th as Mr. Radio: Salute to Parks Johnson and Wimberley Day. CONLEY

30938

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

5. Approve payments of county invoices.  HERZOG

30939

6. Approve Commissioner Court Minutes of September 1st and September 10, 2015. COBB/GONZALEZ

30940

7. Approve the June - July 2015 Treasurer’s Reports and Investment Reports. COBB/TUTTLE

30941

8. Approve award of contract for IFB 2015-B10 Emulsion Oils to Ergon Asphalt and authorize County Judge to execute same. INGALSBE/MAIORKA/BORCHERDING

30942

9. Approve the appointment of Frank Alvarez, Deputy Constable, Precinct 2.  JONES/KOHLER

30943

10. Authorize the County Judge to hire and sign a contract with Brown & Gay Engineering for Professional Services for full design of a shared use path on Rattler Road from the FM110/McCarty Lane intersection to CR266 and amend the budget accordingly. INGALSBE/BORCHERDING

30944

11. Authorize Institutional OSSF Permit at 5225 N. IH 35 North Access Rd, San Marcos, TX. INGALSBE/MCINNIS

30945

12. Authorize selected personnel, whose scheduled vacations were cancelled due to the Memorial Day Flood, to roll over a maximum of 50 hours of vacation time into FY16. COBB/BORCHERDING

Agenda Item #12

13. Approve Utility Permits. COBB/BORCHERDING

30946

14. Authorize the County Judge to accept a grant award from the Office of the Governor, Criminal Justice Division, the Juvenile Justice and Delinquency Prevention Program for a Caseworker for the Justice of the Peace Courts in the amount of $57,761.00. INGALSBE/SMITH/HAUFF

30947

15. Authorize the County Judge to accept a grant award from the Office of the Governor, Criminal Justice Division for funding to support the Hays County Veterans Court in the amount of $98,625.00. INGALSBE/GLICKLER/HAUFF

30948

16. Authorize the County Judge to execute a Supplemental Agreement No. 1 to the Professional Service Agreement with K Friese & Associates, Inc. for professional engineering services on the FM 150 Corridor Study project in Hays County adding a rate category to the contract. CONLEY

30949

17. Approve out of state travel for the GIS Programs Manager for the URISA GIS-Pro 2015 Conference, October 18th through 22nd in Spokane, Washington. COBB/MCINNIS

30950

18. Authorize Institutional OSSF Permit at 13505 Fitzhugh Rd, Austin, TX. WHISENANT/MCINNIS

30951

19. Accept a donation of $3,059.95, from Green Guy Recycling, Inc for the funding of flood warning systems and amend the budget accordingly. COBB

30952

19. Accept a donation of $3,059.95, from Green Guy Recycling, Inc for the funding of flood warning systems and amend the budget accordingly. COBB

20. Authorize and ratify General Counsel to hire and pay for consulting services with Don Gardner, certified arborist, related to the Fischer Store Road Bridge Project, not to exceed $2,500. CONLEY

30953

21. Ratify the form of specifications for RFP 20150-P08 Construction of Temporary Bridge for Fischer Store Road and solicitation of proposals and advertising by Purchasing.  CONLEY/MAIORKA

30954

22. Authorize the County Judge to execute an Engagement Letter with Alan Glen of Nossaman LLP for legal services related to the Habitat Conservation Plan. CONLEY/WHISENANT

30955

23. Authorize the County Judge to accept and execute a Maintenance Contract from The Office of the Attorney General for statewide crime victim notification service (SAVNS) in the amount of $27,715.32. COBB/HAUFF

30956

24. Authorize the County Judge to accept and execute service agreement renewal with Appriss for the Victim Information and Notification Everyday (VINE) program for up to $27,715.32. COBB/HAUFF

30957

25. Authorize the County Judge to execute an Interlocal Contract for the Next Generation 9-1-1 Database Program with the Capital Area Emergency Communications District (CAECD) for emergency communications Geographic Information System (GIS) services to be provided by the County in the amount of $156,607.00. COBB/GARZA/HAUFF

30958

26. Authorize the County Judge to execute an Interlocal Contract for the Public Safety Answering Point Maintenance, Equipment and Training Program with the Capital Area Emergency Communications District (CAECD) in the amount of $3,000.00. COBB/GARZA/HAUFF

30959

27. Authorize the Historical Commission to purchase framed cloth panels for the Kyle Depot project and amend the budget accordingly. COBB/JOHNSON

30960

28. Authorize the Human Resources Office to purchase one new computer/monitor and three additional monitors and amend the budget accordingly. COBB/BAEN

30961

29. Approve amendment to Purchasing Policy (Subject: Excluded Parties/Federal Debarred Vendors) to remove the dollar amount of expected purchases from Invitation to Bid and Request for Proposals, when the expected purchase is with Federal Funds.    COBB/MAIORKA/HERZOG

30962

30. Ratify the execution of an Agreement between Hays County and JBK Electric, LLC regarding flood related electrical lighting issues at the 5 Mile Dam Soccer Fields.  WHISENANT/GARZA

30963

31. Authorize the County Judge to hire and sign a contract with Bowman Consulting for Professional Services for design of a temporary bridge on Post Road at the Blanco River crossing and amend the budget accordingly. WHISENANT/BORCHERDING

30964

32. Authorize the District Attorney’s Office to purchase two replacement laptops with docking stations/monitors and amend the budget accordingly. COBB/MAU

30965

ACTION ITEMS

SUBDIVISIONS

33. Hold a public hearing to establish a 25 MPH speed limit on Hitching Post Drive.  Discussion and action may follow. WHISENANT/BORCHERDING

30966

ROADS

34. Hold a public hearing to establish a "No Parking" zone on Trail Driver in Big Country subdivision.  Discussion and action may follow. WHISENANT/BORCHERDING

30967

35. Discussion and possible action to consider the acceptance of road construction and drainage improvements, release of the construction bond, and acceptance of the maintenance bond for a 2-year period for Caliterra subdivision, Ph. 1, Sec. 1 and Ph.1, Sec. 2. WHISENANT/BORCHERDING

30968

36. Discussion and possible action to consider the acceptance of the HMAC asphalt pavement on Caliterra Parkway within Caliterra subdivision, Ph. 1, Sec. 1, and acceptance of the maintenance bond for a 3-year period. WHISENANT/BORCHERDING

30969

37. Discussion and possible action to allow a platting exception pursuant to Section 232.010 of the Texas Local Government Code for owners of a portion of Lot 13, Evergreen Acres, in Precinct 3. CONLEY/HAIRELL

30970

MISCELLANEOUS

38. Discussion and possible action regarding the appointments to the Hays County Salary Grievance Committee. COBB

30971

39. Discussion and possible action to authorize the County Judge to sign a business associates agreement with GMSL Consulting llc dba Centex shred , for document shredding  services at the Hays County Local Health Department. COBB/GARZA

30972

40. Discussion and possible action to authorize the Development and Community Services director to execute agreements and scope of services with work authorizations related to the implementation of the Hays County Regional Habitat Conservation Plan, including enrollment and preserve management activities.  COBB/GARZA

30973

41. Discussion and possible action to execute Change Order Authorization No. 2 for Task Order One between Hays County and Tetra Tech, Inc related to Disaster Debris Monitoring and Management Services provided.  COBB/KENNEDY

30974

42. Discussion and possible action to approve form of Right of Entry related to the temporary Fischer Store Road Bridge Project and to authorize the Transportation Director to execute said Right of Entry. CONLEY

30975

43. Discussion and possible action to authorize the Local Health Department to hire the Registered Nurse position slot 1135-002 at the 50th percentile effective 9/21/15 and allow a four-week double fill for training purposes.  COBB/GARZA

30976

44. Discussion and possible action to adopt an order authorizing Hays County’s participation in a County Health Care Provider Participation Program requiring mandatory payments by hospitals within Hays County, authorize the designation of one or more banks as the depository for the payments received by the County, call for a public hearing on September 29, 2015 in accordance with section 293.101 of the Texas Health and Safety Code, and authorize General Counsel to publish notice of said hearing. COBB/SHELL

30977

45. Discussion and possible action to approve a professional services agreement with TreeFolks, Inc. regarding an assessment and implementation program for riparian revegetation and restoration along the Blanco River. CONLEY

30978

46. Discussion and possible action to authorize the County Judge to execute an affiliation agreement between Hays County and Seton Medical Center Hays regarding the supplemental waiver payment program. COBB/SHELL

30979

47. Hold a public hearing on the FY 2016 proposed tax increase - 1:00 p.m.

Agenda Item #47- Public Hearing

48. Budget Workshop regarding the FY 2016 Hays County Budget. COBB/HERZOG

Agenda Item #48 - Budget

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

49. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding issues related to a right of way acquisition of parcels on FM 1626. Action may follow in open court. JONES

Agenda Item #49 -  Executive Session

50. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange, or value of real property related to Right of Way acquisition along or near FM 110 in Hays County. Possible action to follow in open court. INGALSBE

Agenda Item #50 -  Executive Session

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

51. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  COBB/CUTLER

Agenda Item #51 -  Jail Population

52. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/CHAMBERS

Agenda Item #52 - Burn Ban

53. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  COBB

Agenda Item #53 - Road Bond Projects

ADJOURNMENT

30960




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.