Commissioners Court - September 1,2015

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 08:30 A.M. on the 1th day of September, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Presentation from the Veterans Land Board. COBB

Agenda Item #1 - Presentation

2. Update on flood relief efforts for Veterans affected by the Memorial Day Weekend Floods. COBB/CONLEY/PRATHER

Agenda Item #2 - Update

3. Adopt a Proclamation declaring the month of September as "Hunger Action" Month in Hays County. JONES

30904

4. Presentation of the "Plan Prep Ready" system by representatives of Access Empowerment. COBB

Agenda Item #4 - Presentation

Agenda Item #4 - Presentation

5. Presentation from Barton Creek Edwards Aquifer Conservation District to present a request for funding to help with a revision to the Hill Country Trinity groundwater model. CONLEY

Agenda Item #5 - Presentation

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

6. Approve payments of county invoices.  HERZOG

30905

7. Approve Commissioner Court Minutes of August 18 and August 26, 2015. COBB/GONZALEZ

30906

8. Authorize the County Judge to execute a contract with the Department of State Health Services (DSHS) for funding from the FY16-17 Infectious Disease Preparedness & Response program and to enhance epidemiological capacity in the amount of $165,000.00. INGALSBE/GARZA

30907

9. Approve award of contract for IFB 2015-B09 Harris Hill Drainage Improvements to M&C Fonseca Construction and authorize County Judge to execute same. COBB/MAIORKA/BORCHERDING

30908

10. Authorize Commercial OSSF Permit at 16604 Fitzhugh Road, Dripping Springs, TX. WHISENANT/MCINNIS

30909

11. Authorize Institutional OSSF Permit 141 Dos Lagos Drive, Dripping Springs, TX. WHISENANT/MCINNIS

30910

12. Authorize the Sheriff’s Office to accept a donation of office furniture totaling $19,180.00 and amend the budget accordingly. COBB/CUTLER

30911

13. Approve the appointment of Amy Doucet and Rebekah Edwards to the Hays County Child Protective Board. WHISENANT

30912

14. Amend the Juvenile Probation operating budget for continuing education expenses related to Handle with Care and Juvenile Justice Alternative training. COBB/WILLIAMS

30913

15. Authorize the Historical Commission to purchase a historic train bench, miscellaneous supplies and authorize travel expenses for the Kyle Depot project and amend the budget accordingly. COBB/JOHNSON

30914

16. Authorize the Personal Health Department to utilize salary/fringe savings in the Department of State Health Services TB grant for materials and supplies and amend the budget accordingly. COBB/GARZA

30915

ACTION ITEMS

ROADS

17. Discussion and possible action to consider the acceptance of road construction and drainage improvements, and acceptance of the maintenance Bond No. 1045245 for a 2-year period for Sunfield subdivision, Ph. 2, Sec. 4. JONES/BORCHERDING

30916

18. Discussion and possible action to call for a public hearing on September 15, 2015 to consider establishing a 25 MPH speed limit on Hitching Post Drive. WHISENANT/BORCHERDING

30917

19. Discussion and possible action to call for a public hearing on September 15, 2015 to consider establishing a "No Parking" zone on Trail Driver in Big Country subdivision. WHISENANT/BORCHERDING

30918

20. Discussion and possible action to consider the acceptance of road construction and drainage improvements, release of the construction bond, and acceptance of Maintenance Bond No. 587S208102 (2-year), Bond No. PB10553700072 (2-year), and Maintenance Bond No.  PB10553700073 (3-year) for Reunion Ranch subdivision, Ph. 2, Sec. 1.  WHISENANT/BORCHERDING

30919

21. Discussion and possible action to accept Bond No.76122794 for street and drainage improvements for Belterra Subdivision Sections 16 & 17 in the amount of $1,214,628.25. WHISENANT/BORCHERDING

30920

22. Discussion and possible action to approve the results of the ballots returned for improvements to Bill Kuykendall Road pursuant to Chapter 253 of the Texas Transportation Code. JONES/WHISENANT/GONZALEZ

30921

SUBDIVISIONS

23. Discussion and possible action to cancel the Replat of Lot 5 Highlands East Subdivision; hold a public hearing. WHISENANT/HAIRELL

30922

24. SUB-293; Reunion Ranch Phase 2 Section 3 (41 lots). Discussion and possible action to approve final plat; consider granting a variance to Section 721.4.02 of the Hays County Development Regulations; accept Bond No. 1101068 for the construction of street and drainage improvements in the amount of $1,296,911.70. WHISENANT/HAIRELL

30923

MISCELLANEOUS

25. Discussion and possible action regarding riparian revegetation and restoration along the Blanco River including a presentation of potential restoration programs.  CONLEY

30924

26. Discussion and possible action to approve a new Wrecker Policy for use by the Hays County Sherriff’s Office. COBB/CUTLER

Agenda Item #26 - Wrecker Policy -PULLED

27. Discussion and possible action to consider a resolution in support of the collaboration of multiple agencies and groups to provide data collection equipment for the Blanco River Basin and rivers downstream; authorizing the County Judge enter into letters of agreement for funding, operational functionality and implementation of this project. COBB/CONLEY/SMITH

30925

28. Discussion and possible action to adopt the FY 2016 Holiday Calendar. INGALSBE

30926

29. Discussion and possible action to waive the Hays County permit fees for the Wimberley Valley Habitat for Humanity project located at 1 Lomas Verde Trail, Wimberley, TX 78676. CONLEY

30927

30. Discussion and possible action to approve the 2016 sheriff and constable fees. INGALSBE/GONZALEZ

30928

31. Discussion and possible action to approve an amendment to the Motor Vehicle License Registration Agent Agreement between the Hays County Tax Assessor-Collector and HEB Grocery Company, LP. COBB/CARAWAY

30929

32. Discussion and possible action to consider a variance from Section 10 C-1 of the Hays County Rules for On-Site Sewage Facilities and grant a development authorization to Augustin Gonzalez, owner of a portion of Lot 1, Block 2 Rolling Hills Estates. JONES/MCINNIS

30930

33. Discussion and possible action to authorize the County Judge to execute an Interlocal Agreement between Hays County, Hays County ESD#5 and the Hays County Sheriff’s Office regarding work within the Hays County Emergency Communications Center. COBB/CUTLER

30931

34. Discussion and possible action to authorize the County Judge to execute a Professional Services Agreement between Hays County and Lockwood, Andrews, & Newman, Inc. related to Right of Way services on an as needed basis. INGALSBE/CONLEY

30932

35. Discussion and possible action to approve the defeasance of a portion of the Limited Tax Bonds Series 2008 totaling approximately $800,000 of principal and the defeasance of a portion of Certificates of Obligation Series 2009 totaling approximately $110,000 of principal and authorize staff to take necessary actions to accomplish the defeasance. CONLEY

30933

36. Discussion and possible action to vote on a proposed budget for FY 2016 and schedule a public hearing on the budget. COBB/HERZOG

30934

36. Discussion and possible action to vote on a proposed budget for FY 2016 and schedule a public hearing on the budget. COBB/HERZOG

37. Workshop and discussion to finalize a proposed budget for FY 2016.  Possible action may follow. COBB/HERZOG

30935

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

38. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  COBB/CUTLER

Agenda Item #38 - Jail Population

39. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/CHAMBERS

Agenda Item #39 - Burn Ban

40. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  COBB

Agenda Item #40 - Road Bond

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.