Commissioners Court - July 21,2015

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 08:45 A.M. on the 21th day of July, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

1. Approve payments of county invoices.  HERZOG

30802

2. Approve Commissioners Court Minutes of July 14, 2015.  COBB/GONZALEZ

30803

3. Approve the January - May 2015 Treasurer’s Reports and Investment Reports. COBB/TUTTLE

30804

4. Amend the Hays County budget calendar for Fiscal Year 2016. COBB/HERZOG

30805

5. Authorize the County Judge to sign a Grant Adjustment Notice from the Texas Department of Public Safety, Homeland Security Grant Program (HSGP) to extend the Grant Term. COBB/HAUFF/SMITH

30806

6. Authorize the County Judge to sign a Grant Adjustment Notice from the Texas Department of Public Safety, Homeland Security Grant Program (HSGP) to adjust the funding to $ 27,287.61. COBB/HAUFF/SMITH

30807

7. Approve Utility Permits. COBB/BORCHERDING

30808

8. Authorize payment to Hays County ESD #6 for glass table top repairs for the Emergency Management Department in which no purchase order was issued as per County purchasing policy.  COBB/SMITH

30809

9. Approve the cancellation of the Hays County Commissioners Court on July 28, 2015. COBB

30810

10. Authorize the Sheriff’s Office - Jail Division to utilize existing funds to purchase a gun cabinet and amend the budget accordingly. COBB/CUTLER

30811

11. Authorize processing of remaining Social Service funding allocated to the Hays County Child Protective Board for their back to school drive for Hays County youth in conservatorship. COBB

30812

12. Authorize the Sheriff’s office to purchase a replacement time stamp for the Warrants Division and amend the budget accordingly. COBB/CUTLER

30813

13. Approve specifications for IFB #2015-B09 Harris Hill Road and authorize Purchasing to solicit for bid and advertise. INGALSBE/MAIORKA/BORCHERDING

30814

14. Amend the Building Maintenance operating budget related to increased County Wide maintenance and repairs.  GARZA

30815

15. Reappointment of Scott Roberts to the Board of Directors of the Driftwood Economic Development Municipal Management District. WHISENANT

30816

16. Authorize final payment to Bowman Consulting Group, Ltd. related to Phase II water analysis at the Hays County Government Center and approve a discretionary exemption pursuant to Texas Local Government Code 262.024A (2)/(3). GARZA

30817

17. Discussion and possible action to release the maintenance bond, and acceptance of the roads into the county road system for Mustang Valley subdivision, Sec. 5.CONLEY/BORCHERDING

30818

18. Discussion and possible action to release the maintenance bond, and acceptance of the roads into the county road system for Reunion Ranch subdivision, Ph.1A. WHISENANT/BORCHERDING

30819

19. Discussion and possible action to approve the appointment of Mark Chambers, Hays County Fire Marshal to serve as a representative on the San Marcos Hays County EMS Board of Directors to replace Commissioner Debbie Gonzales Ingalsbe. INGALSBE

30820

20. Discussion and possible action regarding updates to the Hays County Vehicle Use Policy. WHISENANT

30821

21. Discussion and possible action to replace the Sheriff’s Office Training Academy building that was damaged during the Memorial Day Weekend Flood and amend the budget accordingly. COBB/CUTLER

Agenda Item #21 - Discussion only

22. Discussion and possible action to authorize the County Judge to submit a grant application under the FEMA Pre-Disaster Mitigation (PDM) program to the Texas Division of Emergency Management, for funding to update the County’s Hazard Mitigation Plan. COBB/SMITH/HAUFF

30822

23. Continue a public hearing related to proposed assessments to be levied against the assessable property located in the La Cima Public Improvement District, pursuant to the provisions of Chapter 372 of the Texas Local Government Code.  Discussion and possible action may follow. CONLEY

Agenda Item #23 - Public Hearing

24. Discussion and possible action to approve a service and assessment plan and assessment roll for the La Cima Public Improvement District, and to levy special assessments against property located in the District and establish a lien on such property, pursuant to the provisions of Chapter 372 of the Texas Local Government Code. CONLEY

30823

Assessment Order (W0661071-3)

25. Discussion and possible action to authorize the issuance of the "Hays County, Texas, Special Assessment Revenue Bonds, Series 2015 (La Cima Public Improvement District Major Public Improvement Project)," and approve other agreements and documents in connection therewith. CONLEY

30824

Bond Order (W0661072-3)

MISCELLANEOUS

26. Discussion and possible action to approve, for the La Cima Public Improvement District, a financing agreement, landowner agreement, redemption and waiver agreement, and other agreements and documents in connection therewith. CONLEY

30825

Resolution Approving PID Agreements (W066107

27. Discussion and possible action to authorize the Director of Hays County Development and Communities Services to coordinate repairs at the 5 Mile Dam facility; and to authorize the Director to work with General Counsel and the Hays County Auditor’s Office in order to establish Project Worksheet for those repairs with FEMA. WHISENANT/KENNEDY

30826

ROADS

ACTION ITEMS

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

28. Discussion and possible action to approve a new Wrecker Policy for use by the Hays County Sherriff’s Office. COBB/CUTLER

30827

29. Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: consultation with counsel and deliberation regarding economic development negotiations associated with Projects Humpty Dumpty and Endurance. Possible action may follow in open court.  COBB

30828

30828 - Humpty Dumpty SSM

29. Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: consultation with counsel and deliberation regarding economic development negotiations associated with Projects Humpty Dumpty and Endurance. Possible action may follow in open court.  COBB

30829

30. Executive Session pursuant to 551.071 of the Texas Government Code: consultation with counsel regarding Projects under Chapter 253 of the Texas Transportation Code in Hays County. Possible action may follow. COBB

30. Executive Session pursuant to 551.071 of the Texas Government Code: consultation with counsel regarding Projects under Chapter 253 of the Texas Transportation Code in Hays County. Possible action may follow. COBB

30. Executive Session pursuant to 551.071 of the Texas Government Code: consultation with counsel regarding Projects under Chapter 253 of the Texas Transportation Code in Hays County. Possible action may follow. COBB

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

31. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  COBB/CUTLER

Agenda Item #31 -  Jail Population

32. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/CHAMBERS

Agenda Item #32 -  Burn Ban

33. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  COBB

Agenda Item #33 - Road Bond Projects

ADJOURNMENT




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.