Commissioners Court - March 24,2015

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 08:45 A.M. on the 24th day of March, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Adopt a Proclamation declaring March 24, 2015 as World TB Day.  INGALSBE/HERRING

30513

2. Adopt a Proclamation recognizing the 75th birthday of Westover Baptist Church.  CONLEY

30514

3. Presentation and discussion with possible action regarding an update on the current activities of the Hays Caldwell Public Utility Agency (HCPUA). INGALSBE/JONES

30515

4. Presentation by David Braun, on behalf of Bill Johnson and Halifax Ranch, regarding the results of a hydrological evaluation performed by LBG-Guyton Associates.  CONLEY

Agenda Item #4 - Presentation

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

5. Approve payments of county invoices.  HERZOG

30516

6. Approve Commissioners Court Minutes of March 10, 2015.  COBB/GONZALEZ

30517

7. Authorize the County Judge to execute a contract with Hughesnet and Checkfront for internet service and online reservation system at the Jacob’s Well Natural Area and amend budget accordingly. CONLEY/GARZA

30518

8. Authorize Institutional OSSF Permit at 8807 Niederwald Strasse, Niederwald, TX. JONES/WHISENANT

30519

9. Authorize Institutional OSSF Permit 725 Marks Way, Kyle, TX. JONES/MCINNIS

30520

10. Accept donations totaling $175.00 issued to Hays County Sheriff’s Office Communications Division and amend the budget accordingly.  COBB/CUTLER

30521

11. Authorize the Fire Marshal to accept LEOSE Funds distributed from the State Comptroller and amend the budget accordingly.  COBB/CHAMBERS

30522

12. Approve the appointment of Joleene Snider and the re-appointment of Lee Ikels and Jeanne Worrell to the Hays County Child Protective Board.  COBB

30523

13. Amend the Sheriff’s Operating budget for additional costs associated with the Smart Board Interactive System for the CID division.  COBB/CUTLER

30524

14. Authorize the County Judge to execute Change Order No. 1 for ASD Consultants related to the construction re-model at the Broadway Health Clinic.  INGALSBE/GARZA

30525

15. Authorize the Information Technology department to purchase additional equipment needed for server storage and amend the budget accordingly.  COBB/MCGILL

30526

16. Ratify the County Judge’s execution of a contract with the Texas Department of State Health Services for on-line computer services related to the certification of vital records in the County Clerk’s office.  COBB/GONZALEZ

30527

ACTION ITEMS

ROADS

17. Hold a public hearing to consider establishing traffic regulations on Woodacre Drive, Chaparral Drive and Mt. Sharp Road in Pct. 3. CONLEY/GARZA/BORCHERDING

30528

18. Discussion and possible action to consider the acceptance of road construction and drainage improvements and acceptance of the maintenance bond for a 2-year period for The Meadows at Buda subdivision, Sec. 4A.  WHISENANT/BORCHERDING

30529

19. Discussion and possible action to accept fiscal surety for street and drainage improvements for Driftwood Subdivision Phase 1 Section 1 in the amount of $1,839,936.41.  WHISENANT/BORCHERDING/MCINNIS

30530

20. Discussion and possible action to authorize the County Judge to execute a Supplemental Agreement No. 1 to the Professional Service Agreement with HDR Engineering, Inc. for professional right-of-way acquisition services on the Buda Truck Bypass project in Hays County increasing the Compensation Cap from $1,900,000.00 to $2,000,000.00.  JONES

30531

SUBDIVISIONS

21. SUB-235 Caliterra Phase 1 Section 2 (26 lots). Discussion and possible action to approve final plat and accept fiscal surety for street and drainage improvements in the amount of $8,620.  WHISENANT/MCINNIS

30532

22. SUB-353 Lone Man Subdivision (1 lot). Discussion and possible action to approve final plat.  CONLEY/MCINNIS

30533

MISCELLANEOUS

23. Discussion and possible action to hire Byrn & Associates to research, survey and prepare a sketch exhibit for Right of Way (ROW) at the end of Carpenter Lane.  JONES/BORCHERDING

30534

24. Discussion and possible action to approve form of Internal Motor Vehicle License Validation Sticker Agreement for use by the Hays County Tax Assessor-Collector.  COBB/CARAWAY

30535

25. Discussion and possible action to consider granting a variance from Section 701.5.04 of the Hays County Development Regulations to allow permitting of an On-Site Sewage Facility at 760 Crest Circle, San Marcos.  INGALSBE/MCINNIS

30536

26. Discussion and possible action to update the rules and regulations for the Jacobs Well Natural Area; adopt a fee schedule and peak season access guidelines.  CONLEY/GARZA

30537

27. Discussion and possible action to authorize the Parks Department to hire three part-time seasonal positions for the Jacob’s Well Natural Area and amend the budget accordingly.  CONLEY/GARZA

30538

28. Discussion and possible action to authorize the County Judge to execute a Software as a Service Subscription Agreement between Hays County and Budget Infographics, Inc.  INGALSBE

30539

29. Discussion and possible Resolution expressing support of Hays County for Legislation related to a Local Provider Participation Fund.  COBB

30540-Resolution

30. Discussion and possible Resolution expressing support of Hays County for Legislation related to Goforth Special Utility District.  CONLEY

30541-Resolution

30. Discussion and possible Resolution expressing support of Hays County for Legislation related to Goforth Special Utility District.  CONLEY

31. Discussion and possible Resolution expressing support of Hays County for legislative approval of funding for a new Engineering and Science Facility and the Multifunctional Materials Innovation Institute at Texas State University.  CONLEY

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

32. Discussion and possible Resolution expressing support of Hays County for Legislation creating a local option for an ad valorem tax exemption of the portion of a person’s appraised property value attributable to a rainwater harvesting system. CONLEY

33. Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: consultation with counsel and deliberation regarding economic development negotiations associated with Projects Humpty Dumpty, Ollie and Power Chip. Possible action may follow in open court.  COBB

Agenda Item #33- Executive Session

34. Executive Session pursuant to 551.071 of the Texas Government Code: consultation with counsel regarding all pending and/or contemplated litigation involving Hays County. Possible action may follow.  COBB

Agenda Item #34 - Executive Session

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

35. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  COBB/CUTLER

Agenda Item #35 - Jail Report

36. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/CHAMBERS

Agenda Item #36 - Burn Ban

37. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  COBB

Agenda Item #37 - Road Bond Projects

ADJOURNMENT

Posted by 5:00 o'clock P.M. on the 20th day of March, 2015 COMMISSIONERS COURT, HAYS COUNTY, TEXAS ______________________________________________ CLERK OF THE COURT Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.

30543-Resolution




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.