Commissioners Court - February 17,2015

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 08:45 A.M. on the 17th day of February, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

1. Approve payments of county invoices.  HERZOG

30441

2. Approve Commissioner Court Minutes of February 5th & February 10, 2015. COBB/GONZALEZ

30442

3. Approve Utility Permits. COBB/BORCHERDING

30443

4. Authorize Institutional OSSF Permit at 12310 Trail Driver, Austin, TX. WHISENANT/MCINNIS

30444

5. Approve the October-December 2014 Treasurer’s Reports and Investment Reports. COBB/TUTTLE

30445

6. Authorize the County Judge to execute a letter amendment to the Professional Services Agreement between Hays County and CBRE, Inc. to extend the contract to September 30, 2015. COBB

30446

7. Approve the confirmation of Jim Cullen and Luanne Cullen as members to the Hays County Historical Commission. COBB/JOHNSON

30447

8. Accept the Racial Profile Report from Constable Hood in Precinct 4.  WHISENANT/HOOD

30448

ACTION ITEMS

ROADS

9. Discussion and possible action to authorize the County Judge to execute a Supplemental Agreement No. 4 to the Professional Services Agreement with Prime Strategies, Incorporated for the Pass-Through Finance Program Management effort in Hays County, increasing the Compensation Cap by $1,100,000.00 from $5,865,000.00 to $6,965,000.00 and extending the termination date of the contract to September 30, 2018. COBB

30449

SUBDIVISIONS

10. SUB-229 Mathias Subdivision (2 lots). Discussion of possible action to approve final plat.  JONES/MCINNIS

30450

11. SUB-125 Rim Rock Phase 2 Section 5 (28 lots). Discussion and possible action to approve final plat. JONES/MCINNIS

30451

12. SUB-305 Shadow Creek Phase 8 Section 1 (131 lots). Discussion and possible action to approve final plat; accept Letter of Credit No. SLC501084 for the construction of street and drainage improvements in the amount of $1,882,340.75. JONES/MCINNIS

30452

13. SUB-267 Howard Ranch, Section 3 (11 lots).  Discussion and possible action to approve final plat and accept construction of street and drainage improvements. WHISENANT/MCINNIS

30453

14. SUB-200 Resubdivision of Lot 5, Silver Spur Ranchettes Section 3 and a portion of Lot 1, Silver Spur Ranchettes Section 1 (1 lot). Discussion and possible action to approve final plat. WHISENANT/MCINNIS

30454

MISCELLANEOUS

15. Discussion and possible action regarding an update from Dan Wegmiller, Hays County’s financial advisor, on bond refinancing opportunities. COBB

Agenda Item #15

16. Discussion and possible action to approve an Order by the Commissioners Court of Hays County, Texas Authorizing the Issuance of "Hays County, Texas Pass-Through Toll Revenue And Unlimited Tax Bonds, Series 2015"; Levying an Annual Ad Valorem Tax, Without Limit as to Rate or Amount, for the Payment of the Bonds and Further Securing Said Bonds by a Lien on and Pledge of Certain Pledged Revenues; Prescribing the Form, Terms, Conditions, and Resolving Other Matters Incident and Related to the Issuance, Sale, and Delivery of the Bonds; Authorizing the Execution of a Paying Agent/Registrar Agreement and a Purchase Contract; Delegating the Authority to Certain Members of the Commissioners Court and County Staff to Execute Certain Documents Relating to the Sale of the Bonds. COBB

30455

17. Discussion and possible action to authorize the County Judge to execute a Professional Services Agreement between Hays County and American Traffic Solutions, Inc. for professional services related to photographic traffic enforcement in school zones. CONLEY/JONES

30456

18. Discussion and possible action to approve form of Motor Vehicle License Validation Sticker Agreement for use by the Hays County Tax Assessor-Collector. COBB/CARAWAY

30457

19. Discussion and possible action to amend the job description of the Hays County Communication Specialist by adding responsibilities for collecting external information relative to County business, including public notices, agendas, actions, press releases, and publications of cities, special districts, and other local or regional entities. CONLEY/INGALSBE

30458

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

20. Executive session pursuant to Section 551.071 and 551.076 of the Texas Government Code: deliberation regarding security devices in the Hays County Law Enforcement Center on Uhland Road in San Marcos, Texas. Possible action may follow in open court. COBB

Agenda Item #20 Executive Session

20. Executive session pursuant to Section 551.071 and 551.076 of the Texas Government Code: deliberation regarding security devices in the Hays County Law Enforcement Center on Uhland Road in San Marcos, Texas. Possible action may follow in open court. COBB

21. Executive Session pursuant to 551.071 of the Texas Government Code: consultation with counsel regarding all pending and/or contemplated litigation involving Hays County. Possible action may follow. COBB

Agenda Item #21 Executive Session

22. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange, lease, and/or value of all or a portion of approximately 1,346 acres within Precinct 3.  Possible discussion and/or action may follow in open court. CONLEY

Agenda Item #22 Executive Session

22. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange, lease, and/or value of all or a portion of approximately 1,346 acres within Precinct 3.  Possible discussion and/or action may follow in open court. CONLEY

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

23. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  COBB/CUTLER

Agenda Item #23 - Jail Population

24. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/CHAMBERS

Agenda Item #24 - Burn Ban

25. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.

Agenda Item #25- HaysCoCSR201502

ADJOURNMENT

Posted by 5:00 o'clock P.M. on the 13th day of February, 2015 COMMISSIONERS COURT, HAYS COUNTY, TEXAS ______________________________________________ CLERK OF THE COURT Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.