Commissioners Court - November 18,2014

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 08:00 A.M. on the 18th day of November, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Adopt a proclamation declaring the month of November, 2014 as National Alzheimer’s Disease Awareness Month. COBB

30252

2. Adopt a proclamation declaring the month of November, 2014 as National Caregiver Awareness Month. COBB

30253

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

3. Approve payments of county invoices.  HERZOG

County Invoices

4. Approve Commissioners Court Minutes of November 4, 2014.  COBB/GONZALEZ

30255

5. Accept a $1,500.00 donation to the Sheriffs’ Office Community Outreach Program and amend the budget accordingly. COBB/CUTLER

30256

6. Approve out of state travel for Captain Michael Davenport to attend the FBI National Academy in Quantico, VA. COBB/CUTLER

30257

7. Authorize the County Judge to execute a resolution authorizing certain individuals as signatories for contract and financial documents associated with the Texas Department of Agriculture, Texas Community Development Block Grant Program award for the Cedar Oak Mesa Water System Improvement Project, Phase III. CONLEY/HAUFF

30258

8. Authorize the County Judge to execute a Request for Exemption from SHPO (State Historic Preservation Office) Review associated with the Texas Department of Agriculture, Texas Community Development Block Grant Program award for the Cedar Oak Mesa Water System Improvement Project, Phase III. CONLEY/HAUFF

30259

9. Accept Hays County’s Equal Employment Opportunity Plans. COBB/BAEN

30260

10. Approve Utility Permits. COBB/BORCHERDING

30261

11. Authorize the County Judge to execute a contract between Hays County Dispute Resolution Center (HCDRC) and Hays County related to Alternative Dispute Resolution Services. COBB/TIBBE

30262

12. Authorize the County Judge and the Criminal District Attorney to execute a contract between Hays County, Hays County Dispute Resolution Center (HCDRC), and the Hays County District Attorney’s Office regarding alternative dispute resolution in Child Protective Service cases. COBB/TIBBE

13. Authorize the County Judge to execute an Amendment to Subaward Agreement 14012-82073-1 with Texas State University in support of the Advanced Law Enforcement Rapid Response Training (ALERRT), VALOR program activities. COBB/CUTLER/HAUFF

30264

14. Approve and execute the Sheriff’s Office Equitable Sharing and Agreement Certification in accordance with the statutes and guidelines that govern the federal Equitable Sharing Program. COBB/CUTLER

30265

15. Approve the Sheriff’s Office Chapter 59 Asset Forfeiture Report in accordance with forfeiture accounts existing under Chapter 59 of the Texas Code of Criminal Procedures, as required by the Texas Attorney General. COBB/CUTLER

30266

16. Authorize the Human Resources office to hire a temporary administrative position for 80 hours at $10 per hour for the benefits open enrollment period. COBB/BAEN

30267

17. Accept additional funding from the US Secret Service for the Hays County Sheriff’s Office, Central Texas Financial Crime Task Force over-time grant and amend the budget accordingly. COBB/CUTLER

30268

18. Authorize the District Attorney’s Office to double-fill Attorney I, slot 0790-002 for a three week period effective December 16, 2014. COBB/TIBBE

30269

19. Amend the Constable Precinct 1 budget for the TLO research database services for FY 2015. INGALSBE/PETERSON

30270

20. Accept the recommendations of the Insurance Committee to begin the tobacco use fee of $30 per month effective April 1, 2015. COBB/BAEN

30271

21. Authorize the Sheriff’s Office to utilize Drug Forfeiture funds for supplemental pay for four positions for a three month period and amend the budget accordingly. COBB/CUTLER

30272

ACTION ITEMS

22. Discussion and possible action to authorize the County Judge to execute a Supplemental Agreement No. 2 to the Professional Services Agreement with CP&Y, Inc. for the IH 35 @ Yarrington Road project as part of the Pass-Through Finance Program in Hays County, increasing the Compensation Cap by $100,000.00 from $2,800,000.00 to $2,900,000.00. INGALSBE

30273

ROADS

23. Discussion and possible action to authorize the County Judge and Commissioner Jones to execute Change Orders No. 8 and No. 9 to the Construction Contract with SEMA Construction for the FM 1626 North project as part of the Pass-Through Finance Program in Hays County. JONES

30274

24. Discussion and possible action to accept fiscal surety for street and drainage improvements for the Uniprop Subdivision in the amount of $708,530.75. INGALSBE/MCINNIS

30275

25. SUB-216 Reunion Ranch Phase 2 Section 2 (143 lots). Discussion and possible action to approve final plat; accept fiscal surety for the construction of street and drainage improvements in the amount of $1,668,304.00. WHISENANT/MCINNIS

30276

26. SUB-164 Replat of a Portion of Lot 62, Rolling Oaks Section 4 (2 Lots). Discussion and possible action to grant a variance from Section 721.5.07(C) of the Hays County Development Regulations and approve final plat; hold a public hearing. CONLEY/MCINNIS

30277

MISCELLANEOUS

27. Discussion and possible resolution of the Commissioners Court, accepting a petition for the creation of a local government corporation pursuant to Chapter 431 of the Texas Transportation Code, to be called the "Central Texas Water Development Corporation;" approving the Articles of Incorporation, the Bylaws, and the Directors of said local government corporation; and authorizing the County Judge to execute an Interlocal Agreement between Hays County, Travis County, and the City of Leander, related to said local government corporation. WHISENANT

#27 Cen Tx Water Dev Corp

28. Update from staff regarding the implementation of the Hays County Regional Habitat Conservation Plan. CONLEY/GARZA

#28 HC Reg Habitat

29. Canvass election results for the General Election held on November 4, 2014. COBB/COWAN

30278

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

30. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: discussion of issues related to a right of way acquisition of parcels on FM 1626. Action may follow in open court. JONES

30279

31. Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: consultation with counsel and deliberation regarding economic development negotiations associated with Project Gem.  Possible action may follow in open court. COBB

#31 Exec Sess

32. Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: consultation with counsel and deliberation regarding economic development negotiations associated with Project Orange.  Possible action may follow in open court.  COBB

#32 Exec Sess

33. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding acquisition of interests in real property pursuant to the Hays County Habitat Conservation Plan.  Possible action may follow in open court. CONLEY

#33 Exec Sess

34. Executive Session pursuant to 551.071 of the Texas Government Code: consultation with counsel regarding all pending and/or contemplated litigation involving Hays County. Possible action may follow in open court. COBB

#34 Exec Sess

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

35. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  COBB/CUTLER

Inmate Population

36. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/CHAMBERS

Burn Ban

37. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  COBB

#37 Road Bond Project

38. Discussion of issues related to the Hays County Water and Sewer Authority and the West Travis County Public Utility Agency.  WHISENANT

#38 Water & Sewer

ADJOURNMENT

SUBDIVISIONS




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.