Commissioners Court - October 14,2014

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 14th day of October, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Presentation of Hays County Above and Beyond Awards. COBB/BAEN

#1 Presentation

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

2. Approve payments of county invoices.  HERZOG

30192

3. Approve Commissioners Court Minutes of October 7, 2014.  COBB/GONZALEZ

30193

4. Approve award of IFB 2015-B01 Hot Mix Overlay/Various Locations to Ramming Paving Company and authorize County Judge to execute contract. COBB/BORCHERDING/MAIORKA

30194

5. Accept and approve the proposal from Langford Community Management Services in response to RFP #2015-P02, "Management Services" for the Cedar Oak Mesa Water Supply Corporation, Community Development Block Grant program project and authorize staff to negotiate contract. CONLEY/HAUFF

30195

6. Approve the recommendation and selection of Hejl, Lee & Associates, Inc. as the most qualified firm in response to RFQ #2015-P01, "Engineering Services" for the Cedar Oak Mesa Water Supply Corporation, Community Development Block Grant program project and authorize staff to negotiate contract. CONLEY/HAUFF

30196

7. Authorize Institutional OSSF Permit 101 Oakwood Loop, San Marcos, TX. CONLEY/MCINNIS

30197

ACTION ITEMS

ROADS

8. Discussion and possible action to consider the acceptance of road construction and drainage improvements, release of the construction bond, and acceptance of the maintenance bond for two years for Sunfield subdivision, Ph. 1, Sec. 6. JONES/BORCHERDING

30198

9. Discussion and possible action to consider the acceptance of road construction and drainage improvements, release of the construction bond, and acceptance of the maintenance bond for two years for Rim Rock subdivision, Ph. 2, Sec. 3. JONES/BORCHERDING

30199

10. Hold a public hearing to establish traffic regulations (stop sign) on Graef Rd. Possible action may follow. JONES/BORCHERDING

30200

MISCELLANEOUS

11. Discussion and possible action to approve the form of a Freeport Exemption Agreement between Hays County and certain local companies located within Hays County that sell Freeport Goods under Section 11.251 of the Texas Tax Code.  CONLEY

30201

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

12. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding the performance and duties of the Veterans Service Officer, Fire Marshall, Emergency Management Coordinator, IT Director, Human Resources Director, Transportation Director, General Counsel, Elections Administrator, Development and Community Services Director, and Grants Administrator. COBB

#12 Exec Sess

13. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  COBB/CUTLER

#13 Jail Inmate Population

14. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/CHAMBERS

#14 Burn Ban

15. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  COBB

#15 Road Bond Project

16. Discussion of issues related to the Hays County Water and Sewer Authority and the West Travis County Public Utility Agency.  WHISENANT

ADJOURNMENT

Posted by 5:00 o'clock P.M. on the 10th day of October, 2014 COMMISSIONERS COURT, HAYS COUNTY, TEXAS ______________________________________________ CLERK OF THE COURT Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.