Commissioners Court - October 7,2014

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 9:00 A.M. on the 7th day of October, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Presentation of Hays County Service Awards. COBB/BAEN

Agenda Item #1 - Hays County Service Awards

2. Presentation of Continuing Education Certificate. COBB/CARAWAY

Agenda Item #2

3. Adopt a proclamation recognizing the month of October, 2014 as Breast Cancer Awareness Month. INGALSBE

30165

4. Adopt a proclamation recognizing the month of October as Turkey’s Tackling Hunger Month. JONES

30166

5. Adopt a resolution in support of Move Texas Forward, and organization formed to improve transportation infrastructure funding.  CONLEY

30167

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

6. Approve payments of county invoices.  HERZOG

30168

7. Approve Commissioners Court Minutes of September 16, 2014.  COBB/GONZALEZ

30169

8. Approve Utility Permits. COBB/BORCHERDING

30170

9. Authorize Institutional OSSF Permit at 2390 FM 2001, Buda, TX. JONES/MCINNIS

30171

10. Authorize the Sheriff’s Office purchase equipment for the Training Academy and amend the budget accordingly. COBB/CUTLER

30172

11. Authorize the County Judge to execute the Resolution and submit a grant application to the Texas Indigent Defense Commission for up to $72,029.00. COBB/HAUFF

30173

12. Authorize the County Judge to accept and sign a grant Sub-Recipient Award from the Texas Department of Public Safety, Homeland Security Grant Program in the amount of $20,000.00 and amend the budget accordingly. COBB/HAUFF/SMITH

30174

13. Authorize the County Judge to accept a grant award under the Texas Community Development Block Grant Program and execute a contract with the Texas Department of Agriculture in the amount of $275,000 and amend the budget accordingly. CONLEY/HAUFF

30175

14. Confirm the appointment of Bill Goodwin to the Board of Directors of the West Travis County Public Utility Agency (the "WTCPUA"). WHISENANT

30176

15. Accept a donation in the amount of $400.00 from Gunner Thames Memorial Rodeo to be placed in line .5206 (Law Enforcement Supplies) and to Amend the budget accordingly. CONLEY/AYERS

30177

16. Authorize Institutional OSSF Permit at 251 Circle Drive, Wimberley, TX. CONLEY/MCINNIS

30178

17. Authorize Institutional OSSF Permit at 3200 Mount Sharp Road, Wimberley, TX. CONLEY/MCINNIS

30179

18. Authorize the Sheriff’s Office to add a telephone allowance effective Oct. 16, 2014 for Office of Professional Responsibility/Inspector, Slot number 0474-001 and amend the budget accordingly. COBB/CUTLER

30180

ACTION ITEMS

ROADS

19. Discussion and possible action to authorize the County Judge to execute a Professional Service Agreement with Cobb, Fendley & Associates for professional Utility Coordination and Relocation services on the Hays County/TxDOT Partnership Program, increasing the Compensation Cap from $300,00.00 to $917,476.98. INGALSBE/CONLEY

30181

20. Discussion and possible action to approve Advance Funding Agreement (AFA) for a Preventative Maintenance and Rehabilitation Project (Center Turn Lane) between Hays County and the Texas Department of Transportation (TxDOT) for the RM 12 safety project between Saddleridge Drive and Hugo Road and authorize County Judge to execute Advance Funding Agreement on behalf of Hays County. CONLEY

30182 Executed

21. Hold a public hearing to establish traffic regulations (stop sign) on Graef Rd. JONES/BORCHERDING

30183

22. Call for a public hearing on October 21, 2014 to establish traffic regulations (speed limit) in Deer Lake Estates subdivision. CONLEY/BORCHERDING

30184

23. Discussion and possible action to accept then amendment for the Centerpoint Route Study Scope and Fee Schedule.  CONLEY

30185 Executed

SUBDIVISIONS

24. Call for a public hearing on October 21, 2014 to discuss final plat approval of the Replat of a Portion of Lot 62, Rolling Oaks Section 4. CONLEY/MCINNIS

30186

MISCELLANEOUS

25. Discussion and possible action to authorize the County Judge to execute a Quit Claim Deed related to a 0.0098 acre tract of surplus property located in Precinct 4 near the intersection of Ranch Road 12 and Fitzhugh Road. COBB/KENNEDY/GARZA

30187

26. Discussion and possible action to select a committee for review of RFQ 2015-P04 and RFQ 2015-P03, related to the Hays County Jail and the Hays County Law Enforcement Center/911 Center, respectively. INGALSBE

30188

27. Discussion and possible action to approve vehicle purchases for Hays County Constable Precincts 1, 2, 3, 4 and 5 and amend the budget accordingly. WHISENANT

30189

29. Discussion and possible action to authorize the County Judge to execute an Interlocal Cooperative Agreement For Law Enforcement Services between Hays County and the Hays County Water Control Improvement District No. 1 and amend the budget accordingly.  WHISENANT/HOOD

30191

30. Workshop on inmate housing including a presentation by Burnet County representatives on potential short, mid, or long term solutions to inmate housing issues in Hays County and potential services Burnet County may be able to provide. CONLEY/INGALSBE

Workshop Agenda Item #30

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

31. Executive Session pursuant to Sections 551.071 and 551.074 of the Texas Government Code: consultation with counsel and deliberation regarding the performance and duties of the Veterans Service Officer, Fire Marshall, Emergency Management Coordinator, IT Director, Human Resources Director, Transportation Director, General Counsel, Elections Administrator, Development and Community Services Director, and Grants Administrator. COBB

Exec.Session #31 No Action Taken

32. Executive Session pursuant to 551.071 of the Texas Government Code: consultation with counsel regarding all pending and/or contemplated litigation involving Hays County. Possible action may follow. COBB

Exec.Session #32 No Action Taken

33. Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: consultation with counsel and deliberation regarding economic development negotiations associated with Projects NAFTA II, IQ, and Orange.  Possible action may follow in open court.  CONLEY

Exec.Session #33 No Action Taken

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

34. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  COBB/CUTLER

Jail Population

35. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/CHAMBERS

36. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  COBB

37. Discussion of issues related to the Hays County Water and Sewer Authority and the West Travis County Public Utility Agency.  WHISENANT

ADJOURNMENT

Posted by 5:00 o'clock P.M. on the 3rd day of October, 2014 COMMISSIONERS COURT, HAYS COUNTY, TEXAS ______________________________________________ CLERK OF THE COURT Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.