Commissioners Court - September 16,2014

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 08:45 A.M. on the 16th day of September, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

CALL TO ORDER

09 16 2014 Executed Agenda

9-16-14 Agenda Backup

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Presentation of Hays County Service Awards. COBB

Agenda Item #1- Awards

2. Proclamation recognizing the week of September 17th - September 23rd as Constitution Week. CONLEY

30098

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

Public Comment

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

3. Approve payments of county invoices.  HERZOG

9.16.14 Invoices

4. Approve Commissioners Court Minutes of September 9, 2014.  COBB/GONZALEZ

30100

5. Authorize the County Judge to accept an award from the Bureau of Justice Assistance (BJA) for the FY2014 State Criminal Alien Assistance Program (SCAAP) in the amount of $52,379.00. COBB/CUTLER/HAUFF

30101

6. Approve specification for RFQ#2015-P01, Engineering Services, for the Cedar Oak Mesa Water Supply Corporation - Community Development Block Grant Program project, and authorize Purchasing to solicit for qualifications and advertise.  CONLEY/MAIORKA/HAUFF

30102

7. Approve specification for RFP#2015-P02, Management Services, for the Cedar Oak Mesa Water Supply Corporation - Community Development Block Grant Program project, and authorize Purchasing to solicit for proposals and advertise.  CONLEY/MAIORKA/HAUFF

30103

8. Approve Utility Permits. COBB/JONES/BORCHERDING

30104

9. Amend the Extension Office operating budget for additional continuing education expenses. COBB/PARRISH

30105

10. Authorize the County Judge to accept and execute a grant award from the Texas Department of Public Safety, Division of Emergency Management for the FY14 Emergency Management Performance Grant in the amount of $19,338.00. COBB/SMITH/HAUFF

30106

11. Accept a $100.00 donation to the Sheriffs’ Office Community Outreach Program and amend the budget accordingly. COBB/CUTLER

30107

12. Authorize acceptance of a quote/proposal from SWCA Environmental Consultants for a cultural resource/archeological survey at the Dahlstrom Ranch Public Access Area (Howe Pasture), in the amount of $9,750.00. JONES/HAUFF

30108

13. Authorize Institutional OSSF Permit at 240 Circle Drive, Wimberley, TX. CONLEY/MCINNIS

30109

14. Approve specifications for RFQ 2015-P03 Request for Qualifications for Program Manager for Hays County Law Enforcement Center & 911 Center and authorize Purchasing to solicit for qualifications and advertise. COBB/KENNEDY/MAIORKA

30110

15. Approve Specifications for RFQ 2015-P04 Program Manager for Continuing Needs and Capital Improvements for the Hays County Jail and authorize Purchasing to solicit for proposal and advertise. COBB/KENNEDY/MAIORKA

30111

16. Authorize the County Judge to execute a letter amendment to the Location Use Agreement between Hays County and ABC Studios related to an additional filming site located at the Hays County Courthouse. INGALSBE

30112

17. Authorize the County Judge to execute a contract with the Texas Department of State Health Services for on-line computer services related to the certification of Vital Records in the County Clerk’s office. COBB/GONZALEZ

30113

ACTION ITEMS

ROADS

18. Discussion and possible action to authorize the Judge to sign a letter requesting a Waiver of Local Matching Fund regarding Off-System Bridge replacement program related to replacement of a Creek Road Bridge over Onion Creek in Precinct 4. WHISENANT/BORCHERDING

30114

19. Call for a public hearing on October 28, 2014 related to the improvements of Mountain Crest Drive in Precinct 3 pursuant to Chapter 253 of the Texas Transportation Code, and authorize the Office of General Counsel to publish notice of said hearing. COBB

30115

20. Call for a public hearing on October 28, 2014 related to the improvements of Bill Kuykendall Road in Precincts 2 and 4 pursuant to Chapter 253 of the Texas Transportation Code, and authorize the Office of General Counsel to publish notice of said hearing. JONES/WHISENANT

30116

SUBDIVISIONS

21.

21. SUB-238 Resubdivision of Lot 5, Panther Creek (2 lots). Discussion and possible action to approve final plat; hold a public hearing. CONLEY/MCINNIS

30117

22. 12-2-33 Replat of a Portion of Lot 1, Triple R Ranchettes.  Discussion and possible action to approve final plat; hold a public hearing. JONES/MCINNIS

30118

23. Discussion and possible action to consider approval of phasing agreement for the Headwaters at Barton Creek Development. WHISENANT/GARZA

30119

MISCELLANEOUS

24. Discussion and possible action to authorize the County Judge to execute a Professional Services Agreement between Hays County and RVi Planning and Landscape Architecture, related to RFQ#2014-P01 "Parks Design and Construction" for the Jacob’s Well Natural Area and Dahlstrom Ranch Public Access Area. CONLEY/JONES/HAUFF

30120

25. Discussion and possible action to adopt a policy related to electioneering on county-owned property pursuant to Section 61.003(a) of the Texas Election Code. WHISENANT

30121

26. Discussion and possible action to consider recommendations, if any, from the Salary Grievance Committee, pursuant to Chapter 152 of the Texas Government Code. COBB

30122

27. 1:30p.m.-Hold a public hearing on the FY 2015 Hays County Proposed Budget. COBB/HERZOG

Agenda Item #27-Public Hearing

28. Discussion and possible action to set the FY 2015 salaries and allowances for Hays County Elected Officials. COBB/HERZOG

30123

28. Discussion and possible action to set the FY 2015 salaries and allowances for Hays County Elected Officials. COBB/HERZOG

29. Discussion and possible action to adopt the FY 2015 Hays County budget after making any final changes as a result of the public hearing. COBB/HERZOG

30125

30. Discussion and possible action to ratify the property tax increase reflected in the FY 2015 Hays County budget. COBB/HERZOG

30126

31. Discussion and possible action to approve an order adopting the tax rate for FY 2015 and levy the taxes. COBB/HERZOG

30127

32. Discussion and possible action to authorize the County Judge to execute a Geospatial Data Interlocal Contract between Hays County and Capital Area Council of Governments ("CAPCOG") for Geomap 2015 work.  COBB/GARZA

30128

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

33. Executive Session pursuant to Sections 551.071 and 551.072 of the Texas Government Code: consultation with counsel and deliberation regarding the purchase, exchange, or value of real property related to Right of Way acquisition at the intersection of Yarrington and IH35. Possible action to follow in open court. INGALSBE

30129

34. Executive Session pursuant to 551.071 of the Texas Government Code: consultation with counsel regarding all pending and/or contemplated litigation involving Hays County. Possible action may follow. COBB

Executive Session #34

Executive Session #34

35. Executive session pursuant to Section 551.071 and 551.076 of the Texas Government Code: deliberation regarding security devices in the Hays County Law Enforcement Center on Uhland Road in San Marcos, Texas. Possible action may follow in open court. COBB

Executive Session #35

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

36. Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety facilities needs within the County.  Possible action may follow.  COBB/CUTLER

Jail Population

37. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/CHAMBERS

Burn Ban

38. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  COBB

39. Discussion of issues related to the Hays County Water and Sewer Authority and the West Travis County Public Utility Agency.  WHISENANT

ADJOURNMENT

Posted by 5:00 o'clock P.M. on the 12th day of September, 2014 COMMISSIONERS COURT, HAYS COUNTY, TEXAS ______________________________________________ CLERK OF THE COURT Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.