Commissioners Court - September 2,2014

NOTICE OF A MEETING OF THE
COMMISSIONERS COURT OF HAYS COUNTY, TEXAS


This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 09:00 A.M. on the 2th day of September, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects:

MISCELLANEOUS

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag

ROLL CALL

PRESENTATIONS & PROCLAMATIONS

1. Presentation of Hays County Service Awards. COBB/BAEN

Agenda Item #1- Service Awards

2. Adopt a proclamation declaring the month of September 2014 as National Preparedness Month. COBB/SMITH/GARZA

30055

3. Proclamation declaring September, 2014 as Hunger Action Month. COBB

30056

4. Presentation to raise awareness of Amyotrophic Lateral Sclerosis (ALS). CONLEY

Agenda Item #4- ALS

PUBLIC COMMENTS
At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court,
please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety.
NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS .

Public Comment

CONSENT ITEMS
The following may be acted upon in one motion.
A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action.

5. Approve payments of county invoices.  HERZOG

30057

6. Approve Commissioner Court Minutes of August 18 & 19, 2014. COBB/GONZALEZ

30058

7. Authorize the Personal Health Department to accept a donation from the Hays County Community Health Foundation for an immunization outreach program and amend the budget accordingly. INGALSBE/GARZA

30059

8. Approval to renew Bid for Regulatory, Warning & Other Road Signs for one (1) additional year as provided for in the original Bid #2010-B19. COBB/BORCHERDING/MAIORKA

30060

9. Approval of award for IFB 2014-B07 Emulsion Oils to Ergon Asphalt & Emulsions Inc. and authorize County Judge to execute contract. COBB/BORCHERDING/MAIORKA

30061

10. Authorize the Sheriff’s Office to purchase visitor management equipment and amend the budget accordingly. COBB/CUTLER

30062

11. Authorize the County Judge to execute a letter amendment to the Location Use Agreement between Hays County and ABC Studios related to additional filming dates at the Hays County Government Center. INGALSBE

30063

12. Authorize the County Judge to accept a grant award from the Department of Justice, Office of Justice Programs in the amount of $13,104.00 and amend the budget accordingly. COBB/CUTLER/HAUFF

30064

13. Authorize moving County Wide contingency funds to the Building Maintenance budget for building repairs and amend the budget accordingly. COBB/GARZA

30065

ACTION ITEMS

ROADS

14. Discussion and possible action to authorize the County Judge to execute a Special Warranty Deed, conveying approximating 6.327 acres of Right of Way to the State of Texas for the RM 150 Project. INGALSBE

30066

SUBDIVISIONS

15. SUB-125 Rim Rock Phase 2 Section 3 (79 lots). Discussion and possible action to approve final plat; accept fiscal surety for the construction of remaining street and drainage improvements in the amount of $68,627.75. JONES/MCINNIS

30067

16. SUB-247 Replat of Lot 1, C.O. McCarty’s El Rancho Costa Plenty (2 lots). Discussion and possible action to approve final plat; hold a public hearing. WHISENANT/MCINNIS

17. Call for a public hearing on September 16, 2014 to discuss final plat approval of the Replat of a Portion of Lot 1, Triple R Ranchettes. JONES/MCINNIS

18. Call for a public hearing on September 16, 2014 to discuss final plat approval of the Resubdivision of Lot 5, Panther Creek. CONLEY/MCINNIS

19. Hold a public hearing related to the creation of the proposed La Cima Public Improvement District (PID) in Precinct 3. Possible action may follow. CONLEY

20. Discussion and possible action to authorize the County Judge to execute a Professional Services Agreement between Hays County and Aegis Group Inc. for professional appraisal services related to the proposed La Cima Public Improvement District in Precinct 3. CONLEY

21. Discussion and possible action to adopt the FY 2015 Holiday Calendar. INGALSBE

22. Discussion and possible action to amend the Early Voting Schedule (Dates & times) for the November 4, 2014, General Election.  COBB/COWAN

23. Discussion and possible action to reappoint Scott Roberts to the Board of Directors of the West Travis County Public Utility Agency (the "WTCPUA"). WHISENANT

24. Discussion and possible action to authorize the County Judge to execute a Tax Collection Agreement between Hays County and the Headwaters Municipal Utility District. WHISENANT/CARAWAY

25. Discussion and possible action to authorize the County Judge to execute a State Case Registry and Local Customer Service Cooperative Agreement between Hays County and the Office of the Attorney General of the State of Texas related to the OAG Case Management System.  COBB/CRUMLEY

26. Discussion and possible action to authorize the County Judge to execute an Agreement Regarding Construction and Ownership of Facilities between Hays County, TxDOT and Pedernales Electric Cooperative, Inc. related to the Yarrington Road Project in Precinct 1. INGALSBE

27. Discussion and possible action to appoint nine (9) members and alternate members to the Salary Grievance  Committee pursuant to Section 152.014 of the Texas Local Government Code.  COBB/KENNEDY

28. Discussion and possible action to authorize the District Attorney to utilize salary savings for forensic lab services and amend the budget accordingly.  COBB/TIBBE

29. Discussion and possible action to ratify the County Judge’s execution of an Agreement for Actuarial Equivalence Testing between Hays County and Milliman, Inc. COBB/BAEN

30. Discussion regarding the proposed new vehicle for Constable Precinct 2 in the FY 2015 Budget and other matters related to Constable’s vehicles. JONES/KOHLER

31. 1:30 p.m.- Hold a public hearing on the FY 2015 proposed tax increase.  COBB/HERZOG

EXECUTIVE SESSIONS
The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda.

32. Executive Session pursuant to 551.071 of the Texas Government Code: consultation with counsel regarding all pending and/or contemplated litigation involving Hays County. Possible action may follow. COBB

STANDING AGENDA ITEMS
The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises.

33. Discussion of issues related to inmate population at the Hays County Jail.  COBB/CUTLER

34. Discussion and possible action related to the burn ban and/or disaster declaration.  COBB/CHAMBERS

35. Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, Laura Harris, HNTB and Allen Crozier, HDR.  Possible action may follow.  COBB

36. Discussion of issues related to the Hays County Water and Sewer Authority and the West Travis County Public Utility Agency.  WHISENANT

ADJOURNMENT

Posted by 5:00 o'clock P.M. on the 29th day of August, 2014 COMMISSIONERS COURT, HAYS COUNTY, TEXAS ______________________________________________ CLERK OF THE COURT Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.




COMMISSIONERS COURT, HAYS COUNTY, TEXAS



______________________________________________
CLERK OF THE COURT


Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge's Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available.